Calendar

Schedule For 2019

January
  • Update grant process – timeline, procedures
  • Revise grant selection criterias
  • Treasurer sends out IRS donation letters
  • Board Meeting – First Thursday of month at 3:00 pm, Library Kirk Room
  • Post agenda and minutes on website
  • New officers take office
  • Send IRS letters to donors
February
  • Put grant process in paper, on website and other social media
  • Board Meeting – First Thursday of month at 3:00 pm, Library Kirk Room
  • Post agenda and minutes on website
  • Yearly Review of new member packet
    1. Selection process for new Board Members
    2. Duties of Board Members
    3. Norms
    4. Protocols
March
  • Receive completed grant applications – March 31
  • Board Meeting – First Thursday of month at 3:00 pm, Library Kirk Room
  • Post agenda and minutes on website
  • CT-12 filed
April
  • Board Meeting – First Thursday of month at 3:00 pm, Library Kirk Room
  • Select grants to fund for 2019 and inform grantees
  • Post agenda and minutes on website
  • File annual report with state
  • Plan May event
  • Newspaper articles on May event
  • Invitations sent to donors and potential donors for May event
May
  • Board Meeting – First Thursday of month at 3:00 pm, Library Kirk Room
  • Put announcement of grantees in newspaper, website and other social media
  • Post agenda and minutes on website
  • Hold “Thank you Event” for donors, last Wednesday in May
  • File N-90-N form
  • Review 2019 brochure
June
  • Board Meeting – First Thursday of month at 3:00 pm, Library Kirk Room
  • Post agenda and minutes on website
  • Reports due from prior year grant recipients
  • Review May event
July
  • Board Meeting – First Thursday of month at 3:00 pm, Library Kirk Room
  • Post agenda and minutes on website
  • Review by-laws
  • Review norms
August
  • Board Meeting – First Thursday of month at 3:00 pm, Library Kirk Room
  • Post agenda and minutes on website
September
  • Board Meeting – First Thursday of month at 3:00 pm, Library Kirk Room
  • Post agenda and minutes on website
  • Review prior years donor list
  • Add possible new donors
October
  • Board Meeting – First Thursday of month at 3:00 pm, Library Kirk Room
  • Post agenda and minutes on website
  • Personally contact old and possible new donors
  • Send letters to all previous donors thanking them
  • Nominating committee formed
November
  • Board Meeting – First Thursday of month at 3:00 pm, Library Kirk Room
  • Post agenda and minutes on website
  • Presentation to Brownsville Chamber of Commerce – President
  • Presentation to City of Halsey Council
  • Presentation to City of Brownsville Council
  • Present slate of officers to Board for review
  • Review next year’s budget
December
  • Review Benton CF yearly payment, decide to take one in the following year or leave funds in Benton CF
  • Board Meeting – First Thursday of month at 3:00 pm, Library Kirk Room
  • Post agenda and minutes on website
  • Election of Officers
  • Approve next year’s calendar
  • Approve next year’s budget