January, 2020 – Minutes

January 2, 2020


Committee Members Present Absent Committee Members Present Absent
Rella Johnson x Jan Schilling x
Norma Hoover x Don Ware x
Sharon McCoy x Lance Wilson x
Wendy Parker x Chenoweth Robertson x
Kathy Rogers x

Vance Parrish was also in attendance.

Rella called the meeting to order at 3.

Minutes of the previous meeting were read and approved as presented.

Don gave the Treasurer’s report. We have $12,534.63, which is $6,000 less than last year. The report was approved as presented.

The grant timeline was discussed. An announcement will be made in January that the 2020 grants are open. Deadline for applying for a grant will be March 31st. Decisions will be made in April.

The grant application was discussed. There are similar questions on pages 1 and 2. Sharon, Wendy, and Vance will meet to revise the application for presentation at the February meeting.

Don will send out contribution letters to donors this month showing how much they donated in 2019.

Yearly budget was discussed. It was decided to give $6,000 in grants, and hold $6,000 in reserve with the Benton Community Foundation, advertising will be $250, Post Office will be $60. Wendy moved and Norma seconded to approve the budget. Motion passed.

Vance will put a note on the website that we don’t collect data from viewers.

Lance brought up the possibility of having a model trains swap meet for a fundraiser. We would supply the tables. He will get more information for a future decision.

The next meeting will be February 6th at 3:00.

Respectfully submitted, Chenoweth Robertson, Secretary