October 5, 2023 – Minutes

BOARD MEETING
October 5, 2023

Attendance:

Committee Members Present Absent Committee Members Present Absent
Kathy Rogers x Don Ware x
Norma Hoover x Lance Wilson x
Wendy Parker x Chenoweth Robertson x
Jan Schilling x Mary Canaday x
Dan Murphy x

The meeting was called to order at 3:00 by Don.

The minutes of the September meeting were approved as presented.

The treasurer’s report was based on the bank statement, since Wendy was not present. We received $410 for the month of September, and have a balance of $12,570. We have spent $350 for the gala. The report was accepted.

Mary reported on the gala plans. She reported that not all who had RSVP’d came. Dan mentioned that a couple of people had said they would rather have the money spent on grants instead of food for the gala. The possibility of having the event when we hand out grants was mentioned. The possibility of having music in the future, as we have had in the past, was also mentioned. Mary will send a thank you to the caterer.

The donor letter was discussed. We will organize this at the November meeting, and will include a flyer. Chenoweth will update the letter and email to the Board.

Kathy will write an article for the Times regarding the gala and will include a history of the organization.

Dan asked about criteria for the grants. He wondered about how we prioritize requests. It was explained that we prioritize when requests exceed funds, but that generally it is pretty loose. It’s viewed as an opportunity to help the community in little ways.

Don and Chenoweth went to the BCF meeting, and reported that their goal is promote more non-profits. They want to get into a mentoring role.

Mary brought up that a former donor had suggested a city wide scavenger hunt to raise money. People would pay to participate. This is something to think about for the future.

Meeting adjourned at 3:45.

Respectfully submitted,
Chenoweth Robertson, Secretary