September, 2022 – Minutes

September 1, 2022


Committee Members Present Absent Committee Members Present Absent
Kathy Rogers x Don Ware x
Norma Hoover x Lance Wilson x
Wendy Parker x Chenoweth Robertson x
Jan Schilling x Mary Canaday x

Vance Parrish came in late.

Meeting was called to order at 3:05 by Kathy.

The August minutes were approved as presented.

Wendy gave the Treasurer’s report. We received $930 in donations and have a balance as of 8/31/22 of $8.636.32. The report was accepted as presented.

Kathy said that she had talked with Chris Evans of the Linn County Museum Friends regarding doing the audit of our books. She is willing to do this and suggested that it should be done in January, which would follow the end of our fiscal year.  A change will be made to our calendar.

Wendy will send a thank you to Georgia Pacific for their donation.

Kathy reported that we had received a letter from the Brownsville Disaster Preparedness Committee. They will be having an event on October 21st at the American Legion starting at 6:30. Space will be available for organizations to present information. We will participate in this event. Kathy will do a poster for National Estate Planning Month to have at the event.

Wendy reported that Donorbox is working. Vance and she got it set up and running. It is linked to our website. Vance discussed Stripe, which processes Donorbox. We have asked for a non-profit rate from them.

Vance would like to do articles in the newspaper and on the website regarding grantees. Lance is still working on this.

Kathy said she had talked to her granddaughter, who is tech savvy, regarding Facebook. She suggested better pictures at the top and information regarding grants.  She is willing to work with Mary on this.

Vance will go to work on videos for You Tube.

Don reported that he is still working on the history of the organization, and he will have it done by our next meeting.

The donor list was discussed. Wendy will combine all of the lists that we have and come up with one complete list for the next meeting.

The donor letter was discussed. Chenoweth will merge the two sample letters.

Kathy brought up a suggestion of possibly having a calendar for a fundraiser. We could possibly sell dates on the calendar. We could also have a contest for people to submit pictures. It is something to think about for the future.

Our next meeting will be October 6th.

Respectfully submitted,
Chenoweth Robertson, Secretary